These days people don't just sign their email
messages with their name. Often you see a company name, phone number, and even
a sales pitch of their latest product. In Outlook, you can create several
custom signatures to fit the mood and intent of your messages. Some can be
used for business and others can be used to pass on your favorite quote.
To create a custom signature, choose Tools/Options
from the menu bar and click on the Mail Format tab.
In the Signature panel, click Signature Picker. (If
you have Microsoft Word selected to edit your email messages, the Signature
Picker isn't available.)
The Signature Picker dialog box opens with an empty
signature box.
Click the New button to open the Create New
Signature dialog box.
In the Enter A Name For Your New Signature text
box, type the name of the signature. You can use letters and numbers in the
name.
Verify that Start With A Blank Signature is
selected and click Next.
In the Signature Text text box, type the text you
need for this signature.
Once you've entered the text, it's time to format
it. Select the text and use the Font and Paragraph buttons to add character
and paragraph formatting to your signature.
When you're done, click Finish and click OK to
close the Signature Picker dialog box.
To have Outlook automatically insert a particular
signature in all new messages, on the Mail Format property sheet, in the
Signature panel.
Select the name of the signature you want to insert
from the Use This Signature By Default dropdown list.
When you create a new mail message, the signature is automatically added to the bottom
of the message.